Cleaning company software pricing varies enormously depending on team size, pricing model, and whether the platform charges per user or per company. A solo cleaner can get started for under £10 per month. A 20-person operation can easily spend £310. This article breaks down published pricing, the hidden costs that inflate your bill, and the point at which building your own system makes more financial sense.
| Platform | Starting Price | Cost at 20 Cleaners | Pricing Model |
|---|---|---|---|
| Jobber | ~£35/mo (1 user) | ~£310/mo | Per-user, tiered plans |
| ZenMaid | ~£49/mo | ~£170/mo (flat) | Flat fee by cleaner count |
| ProCleanerUK | £49.99/mo | £49.99/mo | Flat fee, up to 20 cleaners |
| ServiceM8 | ~£8/mo (1 user) | ~£160/mo (per-user) | Per-user, monthly |
| CleanManager | Quote-based | Quote-based | Per-site or per-contract |
| Arez.io | Quote-based | Quote-based | Custom pricing |
Prices shown are approximate and based on published pricing pages as of early 2026. Jobber and ServiceM8 price in USD/AUD and have been converted to GBP at typical rates. Always confirm the current price in pounds before committing.
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Jobber and ServiceM8 charge per user. This is the single biggest cost driver for growing cleaning companies. A platform that looks affordable at £35 per month for a sole trader becomes expensive very quickly when you add staff. At 15 cleaners, Jobber's per-user model can cost three to six times more than ProCleanerUK's flat rate.
Automated appointment reminders, job confirmations, and "cleaner on the way" messages are standard features, but many platforms charge per SMS. Some include a monthly allowance. Others bill every message at 5-10p each. A 15-cleaner operation sending 20 messages per day can add £30 to £60 per month to the bill.
Most platforms offer integrated card payments through Stripe or their own gateway. Processing fees typically run at 1.5% to 2.9% plus a fixed fee per transaction. On £20,000 of monthly client payments, that is £300 to £580 per month in processing costs. Some platforms also charge a platform fee on top of the payment processor's cut.
Efficient routing is critical for cleaning companies covering a wide area. Some platforms include basic route planning, but advanced optimisation (factoring in traffic, time windows, and multi-stop sequencing) is often a paid add-on or requires a separate tool like OptimoRoute or Routific. Budget £30 to £100 per month if this is not included in your base plan.
Connecting to Xero, QuickBooks, or FreeAgent is often reserved for higher-tier plans. If you are on the cheapest plan and need accounting integration, expect to upgrade. Some platforms charge separately for API access or Zapier connections.
A realistic breakdown for a cleaning company with 15 cleaners, running domestic and commercial jobs across a city:
| Cost Item | Per-User Platform (Jobber) | Flat-Rate Platform (ProCleanerUK) |
|---|---|---|
| Software subscription | £250/mo | £50/mo |
| SMS credits | £40/mo | £30/mo |
| Payment processing (on £15k revenue) | £375/mo | £225/mo (own gateway) |
| Route optimisation add-on | Included (higher tier) | £50/mo (third-party) |
| Accounting integration | Included (higher tier) | Included |
| Monthly total | ~£665 | ~£355 |
| Annual total | ~£7,980 | ~£4,260 |
| Five-year total | ~£39,900 | ~£21,300 |
The difference between a per-user platform and a flat-rate platform is nearly £19,000 over five years for the same size operation. That gap is large enough to fund a bespoke build.
A bespoke cleaning company system built by ESRE Media is a one-off capital investment, not a recurring subscription. Typical pricing for a system covering scheduling, client management, invoicing, route planning, and cleaner mobile access:
| Cost Item | Subscription (5 years) | Bespoke |
|---|---|---|
| Initial cost | £0 (first month's subscription) | £10,000 - £20,000 |
| Annual recurring | £4,260 - £7,980/year | £0 |
| Five-year total | £21,300 - £39,900 | £10,000 - £20,000 |
| Ten-year total | £42,600 - £79,800 | £10,000 - £20,000 |
| Data ownership | Vendor-controlled | You own everything |
| Customisation | Limited to vendor features | Built to your exact operation |
The breakeven point for most cleaning companies is two to four years. After that, the bespoke system costs nothing in ongoing software fees while subscription costs continue indefinitely. For companies with 10 or more cleaners planning to operate long-term, the lifetime cost difference is substantial.
Speak to us about cleaning company software · +44 7494 618 651 · Mon to Fri, 9am to 6pm